Director of Regulatory Affairs (Compliance)

The Director of Regulatory Affairs is responsible, under the supervision of the President, for the oversight of the Regulatory Affairs Department; the development of policy, and the coordination of the all phases of Regulatory Affairs compliance of the communities. Works in conjunction with the Directors, Property Management to ensure all phases of continued regulatory compliance of the communities.

Responsible to plan, organize, direct and control the activities of the Regulatory Affairs Department as to
optimize the utilization of all resources under your control. Participate in formulation of overall company
objectives, policies and plans as they pertain to the Regulatory Affairs Department. Member of the senior
management team. Full–time, exempt position.

Essential Duties and Responsibilities:
• Provides direction and oversees all aspects of the Regulatory Affairs Department to ensure the
communities are compliant with federal, state and city regulatory program requirements as well as
Fair Housing regulations
• Ensure all HUD Section 8 reports and requirements are completed timely and accurately, including
but not limited to TRACS, EIV, APPS, contract renewals, rent Increases, utility allowance analysis,
annual recertifications, file reviews, preparation of MORs, etc.
• Ensure all Tax Credit reports and requirements are completed timely and accurately, including but not
limited to the approval of initial move-ins, quarterly reports, lease-up reports, annual reports to the
monitoring agencies, rent increases, utility allowance adjustments, annual recertifications, file reviews,
preparation of site inspections by monitoring agencies, etc.
• Ensures the Regulatory Affairs Department’s commitments and performance goals are upheld.
Maintain a focus on accountability for the consistent and timely reporting of regulatory compliance.
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• Oversee the policies and procedures for the Regulatory Affairs Department. Oversight includes
providing comments for the Field Operations Manual & forms as related to regulatory affairs.
• Inspect the communities on a frequent basis to determine the efficiency and effectiveness of
personnel. Ensure all resident files are being maintained as required by the regulatory agencies.
Confirm proper procedures are being followed and maintained to the Solari Enterprises, Inc. standard.
• Maintain relationships with key clients, industry and trade associations, representatives of
government, public service organizations, and vendors are necessary in the overall management of
the company. Engage in other outsides activities consistent with the company’s responsibilities to the
community and the industry.
• Mentor Team Members directly and via the use of direct reports.
• Participate in the planning and implementation of trainings for all Team Members.
• Work with Yardi Systems in maintaining the community’s data in general, as well as maintain the
software as it relates to the Regulatory Affairs department.
• Enhance and maximize the value of the owner’s investment in buildings.
• Participates in the hiring, evaluation, disciplining and terminating of department Team Members.
Oversees the implementation of Human Resources practices and policies for the department.
• As a member of the senior management team work to promote the overall growth and development of
Solari Enterprises, Inc.
• Responsible for identifying, evaluating, analyzing, and recommending solutions to specific business
issues, strategies and practices.
• Oversee and participate in reviewing initial move-in and first year resident files, as well as ongoing
recertification files to ensure continued programmatic compliance
• Participate in preparation of Low-Income Housing Tax Credit / Management Occupancy Review's /
Agency and partnership reviews
• Collaborate with the funding sources, agencies, and Solari’s Property Management Department to
establish rents schedules and future rent increases.
• Engage with public agencies and industry experts to identify standards and best practices
• Train new team members in compliance functions.
• Review LIHTC monthly, quarterly, and annual owner certifications, as well as examine tenant files in
preparation for LIHTC file audits, Management Occupancy Reviews (MOR) and review responses
corresponding to agency audits
• Respond to inquiries regarding various affordable housing inquiries or appeals
• Stay current with Federal, state, and local updates regarding affordable housing program
requirements
• Prepare and update Compliance Narratives to summarize regulatory as well as state, city and local
requirements for communities
• Assist in preparing and submitting Affirmative Fair Housing Marketing Plans, Resident Selection
Criteria, waiting list management and lease packages, etc.
• Review housing contracts to ensure compliance with Company’s policies
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• Design and implement staff training and materials in collaboration with operations and internal staff
members
• Oversees, participates, and performs all other duties as assigned.
Additionally, all team members must adhere to and comply with all policies, procedures, processes and
guidelines of Solari Enterprises, Inc.

The Director, Regulatory Affairs is encouraged to delegate authority to key team members within the
Regulatory Affairs department, keeping in mind the Director, Regulatory Affairs’ responsibility is always
primary, even for activities delegated to subordinates.

Job Qualifications

Education and/or Experience:
High School diploma or General Education Degree (GED) or Bachelor’s Degree and/or a minimum of five
years affordable property management experience and three prior years of supervisory experience.

Language Skills:
Able to read, analyze, and interpret general business policies and procedures, technical procedures, or
governmental regulations. Able to write reports and business correspondence. Able to effectively
present information and respond to questions from Team Members, Residents, Funding Agencies,
Superiors, and the general public. Must have good verbal and written skills. May be required to speak /
write a second language. Exceptional communication skills.

Mathematical Skills:
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions
and decimals. Able to compute, rate, ration, percent and to draw and interpret bar graphs. Ability to
handle finances and work within budget.

Reasoning Ability:
Able to apply common sense understanding to carry out instructions furnished in written, oral or diagram
form. Able to define problems, collect data establish facts and draw valid conclusions. Able to interpret
an extensive variety of technical instructions in mathematical or diagram form and deal with several
abstract and concrete variables.

Certificates, Designations and Licenses:
The following Certifications / Designations are preferred or should be obtained after three-month
introductory period is completed, depending on the funding at the community:
• CPO (Certified Professional of Occupancy) Designation – Section 8 only
• SHCM (Specialist in Housing Credit Management) Designation – Section 42 only
• RAM (Registered Apartment Manager) Designation or similar
• FHC (Fair Housing Coordinator) Designation
Other Skills and Abilities:
• Performs activities of team members supervised.
• Required reliable, insured transportation with valid Driver’s License.
• Must show up for work on time and with minimal absences.
• Knowledge of the LIHTC program and working relationship with CTCAC.
• Proficient in CTCAC and local agency reporting requirements and average affordability
guidelines
• Proficient with HCD, CalHFA, and Project Based Vouchers.
• Excellent knowledge of Microsoft Office Suite and Yardi Systems.
• Detail oriented, organized, and strong analytical skills
• Creativity and initiative to work both independently as well as within a team while able to
perform in a busy, changing, multi-tasking work environment
• Appearance compatible with Company image, positive attitude, good sense of humor,
energetic, assertive, and capable role model for subordinates.
• Demonstrate integrity on personal as well as professional level.
• Real Estate License for the State of California.
• Attentive to details.
• Ability to interact with a wide range of people.
• Ability and willingness to travel for work, as needed.
Physical Demands:
The physical demands described here are representative of those that must be met by a Team Member
to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the Team Member is regularly required to stand, walk, and use
hands to handle or feel objects. The Team Member is frequently required to reach with hands and arms;
climb or balance; stoop, kneel, crouch or crawl; and talk and hear. The noise level in the work
environment is usually moderate.

Compensation:
$110,000 Annually (Exempt)
Paid Holidays, Vacation and Sick Time
Benefits (Medical, Dental, Vision, Life Insurance)
401k (Employer Match)